SDA New York’s Job Bank
The SDA New York Job Bank is for the local A/E/C management/administrative openings. Postings are free and e-mailed directly to our membership to connect with our entire network. If the position is filled through the SDA network, we encourage firms to provide an annual SDA membership for your new hire or make a donation to our chapter.
Please e-mail the job description and contact information to The SDA New York Job Bank Chair – Lisa Reese.
Siegel, formerly Robert Siegel Architects, an award-winning architectural firm based in New York City and Katonah, is known for innovative and future-forward design solutions. The firm focuses on creating buildings that are easy to use and beautiful to look at. With global expertise and a commitment to holistic design, Siegel delivers exceptional projects in various sectors, including student life, public, commercial, and residential.
We believe in the transformative power of space-making, in performance-driven architecture, in innovation through lifelong learning, and in the value of a well-crafted partnership.
Are you a seasoned operations manager with a passion for the business of design? Our award- winning boutique architecture firm seeks an exceptional manager to drive our financial success and operational excellence.
PLEASE NOTE: Experience with Monograph, Deltek, Factor, Productive, Odoo, BQE, or similar industry software platform is a prerequisite to be considered for this role.
About the Role
As our financial operations manager, you’ll be the backbone of our practice, ensuring our creative vision is supported by rock-solid financial management and strategic business operations. This role combines the precision of financial stewardship with the dynamism of operational leadership in a creative environment.
Key Responsibilites
Financial Leadership & Strategy:
- Spearhead comprehensive financial management, from daily operations to long-term strategic planning
- Develop and manage project budgets, ensuring optimal resource allocation and profitability
- Create and analyze 6, 12, and 24-month revenue forecasts and staffing projections
- Oversee contract negotiations, fee structures, and client agreements
- Manage accounts receivable/payable, including invoice generation and collection
- Implement robust financial controls and reporting systems
Business Operations
- Direct all aspects of business operations, including human resources and organizational development
- Design and optimize internal processes to support firm growth and maximize efficiency
- Monitor project staffing and utilization rates to ensure profitability
- Develop and maintain relationships with key stakeholders, including clients, contractors, and vendors
- Lead performance analysis through data collection and metrics evaluation
Required Qualifications:
- Bachelor’s degree in finance, business administration, or related field (MBA preferred)
- 3+ years of financial management experience, preferably in professional services or architecture
- Proven track record in business operations and strategic planning
- Strong understanding of project-based financial management
- Excellence in forecasting, budgeting, and financial analysis
- Outstanding negotiation and communication skills
- Experience with industry-standard financial and project management software
What Sets You Apart:
- Previous experience in architecture, design, or professional services firms
- Strong leadership abilities with a strategic mindset
- Analytical thinking combined with creative problem-solving
If you’re ready to bring financial excellence and operational innovation to a creative environment, we want to hear from you. Join us in building not just beautiful architecture, but a thriving, sustainable practice.
This role reports directly to the principal and is based either in our Katonah, NY office or our Midtown Manhattan office.
To apply, please email your cover letter, resume, and portfolio as PDFs to: work@siegel.design.
Benefits
- Competitive salary ($65,000- $110,000 per year)
- 401(k) with employer matching
- Paid Time Off (PTO)
- Continuous learning and mentorship program
- Health and medical programs
Siegel is an Equal Opportunity Employer and is dedicated to hiring a diverse workplace that celebrates an inclusive culture and a sense of belonging. As an equal opportunity employer, we do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy, gender identity, and gender expression), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, retaliation, parental status, military service, or other non-merit factors.
Siegel, formerly Robert Siegel Architects, an award-winning architectural firm based in New York City and Katonah, is known for innovative and future-forward design solutions. The firm focuses on creating buildings that are easy to use and beautiful to look at. With global expertise and a commitment to holistic design, Siegel delivers exceptional projects in various sectors, including student life, public, commercial, and residential. We believe in the transformative power of space-making. In performance-driven architecture. In innovation through lifelong learning. In the value of a well-crafted partnership.
Since 1991, diversity has fueled our innovation and success. Based in New York, we believe that our staff’s myriad cultures and backgrounds is essential to generating new ideas and insights into our work. At Siegel, we celebrate and support diversity because it makes our team, work and the built environment better. We are proud to be an equal opportunity workplace and take affirmative action to employ equally regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.
About You
- You are a design industry administrative professional with at least 3 years of experience.
- You have strong attention to detail along with excellent organizational and technical skills.
- You are self-motivated, resourceful, and entrepreneurial
Primary Responsibilites
Support the principal in managing all aspects of business operations, including, finances, human resources, administration, studio culture, business development, and marketing.
Your Qualifications:
- Minimum 3 years of administrative support experience in an architecture firm.
- Bachelor’s degree with minimum 3.6 GPA
- Exceptional organizational and technical skills with meticulous attention to detail
- Outstanding verbal and written communication abilities
- Demonstrated success in managing multiple projects simultaneously
- Self-motivated professional with an entrepreneurial mindset
- Ability to work independently and prioritize effectively
- Strong interpersonal skills for engaging with firm leadership, clients, and vendors
- Proficiency in architecture practice software, including financial, graphic design, project management applications, and Dropbox
- Native or business-level English fluency
Benefits
- Competitive salary with twice-yearly bonus opportunities
- 401(k) with employer matching
- Paid Time Off (PTO)
- Professional development and mentorship program
- Competitive health and medical benefits
Submission Requirements
To apply, please email your application materials as PDFs to work@siegel.design.
- Cover letter explaining why you think you would be a good fit for us, and vice versa. If you are not a U.S. citizen, please describe your status to work in the United States.
- Resume
WXY Architecture + Urban Design is an award-winning New York City -based multi-disciplinary practice specializing in the realization of urban design, planning and architectural solutions in challenging contexts. WXY is known for its innovative work that supports the creation of places and neighborhoods that are vibrant, inclusive and sustainable.
Focused on innovative approaches to public space, structures and urban issues, the firm’s work engages both site-specific design and planning on multiple scales. The firm’s commissions are in collaboration with community-based, public authority, institutional and private clients.
The firm’s architectural design embraces place-specific concepts, resilient designs to create new and repurposed buildings, piers, bridges, and urban furnishings for the public realm. WXY’s integrated design process involves clients and stakeholders coordinating and solving complex design problems, yielding solutions as noteworthy for their intimacy and detail as for their civic dignity and amenity.
WXY’s planning work engages local communities and constituencies in unique ways, utilizes analytical GIS and zoning expertise, and integrates an understanding of infrastructure and economic development concerns. The results have included the creative visioning of public spaces, new urban clusters and broad urban revitalization and infrastructure planning efforts.
WXY Architecture + Urban Design is certified as a Women-Owned Business Enterprise (WBE) by New York City, New York State, and the Port Authority of NY and NJ. To learn more about us, please visit us at https://www.wxystudio.com/.
Job Summary
Reporting to the CFO and Principals of the WXY, the Sr. Contract & Project Administrator is an essential team member who manages and coordinates various aspects of the firm’s architectural, planning and urban design projects. They will directly support the CFO, Managing Directors and the firm’s Project Managers on a variety of firm and project-based finance and administrative tasks and initiatives, including contract reviews, project setup, document management and closeout procedures for multiple project teams simultaneously.
Responsibilites
- Serve as a resource to the project lifecycle team regarding WXY’s Project Management Best Practices and Standard Operating Procedures.
- Understand all project scopes and help monitor the project timelines, keeping a close eye on budget.
- Collaborate with the Managing Directors as a champion of the firm’s Project Lifecycle (from new project setup, terms and conditions, monitoring contract performance reporting, assist with contract close outs in accordance with applicable regulations.
- Preparing and reviewing project agreements/contracts/sub contracts
- Support Senior Accountant with project setup on Ajera, processing requisitions and monthly invoices, subconsultants contracts and reconciliation
- Coordinate with internal and external project team members and client representatives to ensure that all project requirements are understood and met.
- Prepare professional reports for use by senior management throughout the project lifecycle
- Perform quality assurance checks on all documents to ensure that they are accurate, complete and in compliance with firm and industry standards and regulations.
- Ensure that all relevant project information is correctly distributed to the necessary team members and stakeholders.
- Process the administrative paperwork for project submittal to public agencies for approval.
- Manage the firm’s various federal, state and local certifications and business registration.
- Manage all insurance applications, renewals and special requests.
- Assist CFO and Studio Coordinator with vendors/consultant agreements and payments.
Qualifications:
- Bachelor’s degree in Business Administration, Accounting, Finance or related field
- At least 3-5 years of office experience in the Architecture, Engineering or Construction sectors preferred.
- Prior experience with Contract Management and/or Administration
- Experience with Deltek Ajera (preferred) or Deltek Vision.
- Ability to operate common office software programs, including Microsoft Office Suite (e.g. Word, Excel, Outlook, PowerPoint, Publisher, Adobe Acrobat).
- Knowledge of office management systems and procedures.
- Excellent time management skills and a proven ability to multi-task and prioritize work appropriately.
- Great attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational and planning skills.
- Ability to work collaboratively in a fast-paced team environment.
- Able to work on a computer workstation for extended periods of time.
This is an in-person, full-time salaried position with benefits, including Healthcare, Dental, Vision, 401(k), generous PTO and more. The salary range for this position is $75,000 – $85,000.
All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or national origin. WXY is committed to take affirmative action to employ and advance in employment qualified employees and applicants who are disabled veterans, recently separated veterans, Armed Forces service medal veterans, and other protected veterans. WXY is committed to take affirmative action to employ and advance in employment qualified individuals with disabilities.